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Hilltop U.S.A. 5K

July 6, 2024 Directions

Parking Low Priority

July 6, 2024

Details

As a Parking Volunteer, you'll be responsible for directing participants to the designated parking areas for the event and ensuring their safety along the way to registration. Your primary duty will be to direct participants to the BOSS parking lot located across the street from Glenwood United Methodist Church.

In the event that the BOSS parking lot (the old swimming pool) is sold out, you will need to direct participants to park at Luther B Turner Lodge F & AM, located at 2933 Valleyview Dr, Columbus, OH 43204.

Your shift will start at 06:15 am, and you'll need to park your car at either the BOSS parking lot or the Luther B Turner Lodge F & AM, depending on availability.

At 06:30 am, you'll need to walk over to Glenwood United Methodist Church to pick up your volunteer shirt and safety vest at the registration table. Please do not park at Glenwood, the YMCA, or the pool.

Once you have completed your parking duties, you may be assigned to other duties as needed to ensure the smooth operation of the event. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Shirt & Safety Vest Pickup: Registration Table at the Pre-race Expo at Glenwood United Methodist Church.

Sign Pickup: Task Coordinator Ray McMahon will bring signs "lot open/lot closed"

BOSS Parking Lot: 2737 Valleyview Drive, Columbus, OH 43204

Luther B. Turner Lodge F & AM: 2933 Valleyview Dr, Columbus, OH 43204

Registration/Packet Pickup & Medal Distribution Medium Priority

July 6, 2024

Details

As a Registration/Packet Pickup & Medal Distribution volunteer, you'll be the heart of race day! You'll have the opportunity to welcome participants to the event, assign bib numbers, hand out race packets, and organize/hand out event shirts.

You'll also be responsible for answering questions about the event, providing directions to restrooms, and unwrapping medals. Once the race is over, you'll move to the finish line to distribute medals to participants and continue to spread smiles and high fives!

Standing for long periods of time will be required for this position. You'll need to be friendly, outgoing, and able to handle a high volume of people efficiently.

Your shift will start at 06:30 am at Glenwood United Methodist Church. You'll need to walk to the registration table to pick up your volunteer shirt and safety vest. As a Race Ambassador, you'll welcome participants and help them through the registration process.

Once the race starts, you'll move to the finish line to cheer participants as they cross the finish line and hand out medals. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

One registration closes, proceed to the finish line tables to hand out post-race Medals, Food & Drinks.

Aid Station Medium Priority

July 6, 2024

Details

As an Aid Station volunteer, you'll be responsible for keeping the runners and walkers hydrated at Wilson Road Park. This is a great opportunity for small groups or families to volunteer together!

Your duties will include filling water cups, cheering and encouraging runners, and handing out water cups to passing participants. After the last runners pass by, you'll need to clean up and break down the area.

Your shift will start at 07:30 am at Wilson Road Park. Please note that the first runner is expected to arrive at approximately 08:36 am, and the sweeper is expected to pass by at approximately 09:05 am.

As an Aid Station volunteer, you'll be an important part of the race, providing much-needed support and encouragement to the participants. This position may require some moderate lifting up to 40 lbs, and you will likely get a bit wet, so please wear old shoes and clothing that can take a little bit of water.

You'll need to check in with the Aid Station Coordinator upon arrival, and they will provide you with any necessary instructions or equipment. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.

Walk to the covered shelter area.

Course Sweeper Medium Priority

July 6, 2024

This volunteer task is full.

Details

Safety of Runners
Course Sweepers (CS) will follow the direction of the Lead Course Sweeper (LCS).

Sweepers help ensure injured racers receive proper care in a timely manner. The CS will carry a cell phone and a map with the closest road access points. It's crucial to be familiar with the course and know where you are at all times.

In case of an emergency, the CS should stay with the injured runner and wait for help, or try to reach the nearest aid station or course marshal together. The last runner should always have a sweeper with or behind them. In an emergency, contact 911 FIRST and then notify the Safety Coordinator and team via the WhatsApp group.

Ideally, you should keep the last runner in sight and maintain their pace before reaching an aid station. If the trailing participant is unlikely to finish the race, the LCS will stay with them, and a CS may proceed to the next runner.

Volunteers at the aid station appreciate when you arrive because they can start packing up as all racers have passed. This also applies to the finish line; when sweepers arrive, it indicates all runners are in. The closer you are to the final racers, the sooner help can be deployed if someone gets off course.

Motivating/Cheering/Reassuring Runners
Another aspect of sweeping is to motivate and reassure the last runners. Each runner is different, so when approaching them, ask if they need company and how they're feeling. Some runners prefer not to have sweepers running closely behind them as it can feel pressuring. If so, give them space. Other times, they might need company, so be friendly and supportive. Just make sure to maintain enough distance to see all the course markers. Runners often ask for information about the course, like distances to the next aid station or elevation details, so it's helpful to be knowledgeable.

Location

If driving, park at 07:00 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Please arrive no later than 07:30.

Course Marshal Medium Priority

July 6, 2024

Details

As a Course Marshal, you'll be responsible for directing runners and walkers along the race route, ensuring everyone stays on course, and making sure the race runs smoothly. You'll be stationed at a specific location on the course, and you'll need to be familiar with the route and any potential hazards.

Your duties may include directing participants, providing information and support, monitoring the course for potential hazards, communicating with race organizers, and ensuring that participants follow the rules of the race. If you notice any emergency or critical situation, call 911 FIRST, then notify the Safety Coordinator and team via the designated WhatsApp group.

Your shift will start at 08:00 am at your assigned location on the race course. You can bring a friend with you to keep you company, and they will count as an official volunteer.

Please note that the main Course Marshal must be CPR and First Aid Trained. CWRC will provide this certification and training for the main Course Marshal. This requirement ensures that you are prepared to handle emergencies and can provide basic first aid if necessary.

As a Course Marshal, you'll play a critical role in ensuring the safety and enjoyment of the participants. You'll need to communicate effectively, work well under pressure, and be able to stand for extended periods.

Upon arrival, check in with the Course Marshal Coordinator, who will give you any necessary instructions or equipment. Your role is crucial to the success of the Hilltop U.S.A. 5K fundraising race, and we appreciate your help in making this event a safe and enjoyable experience for all.

Location

Collect Volunteer Shirt and Safety Vest from Registration table no later than 7:45.

Must have current CPR/First Aid Certification and cell phone.

08:00 TBD: Hague Ave Crossing
Park at Luther B Turner Lodge, 2933 Valleyview Dr, Columbus, OH 43204
First Runner Approx 08:30, Sweeper Approx 09:30
Caution cyclists to proceed with extreme caution, consider turning back, or to use Hague to Sullivant to Georgesville alternate
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, check with EMS at Expo to see if faster emergency resources are available.

08:00 TBD: Camp Chase Trail - N. Huron Trailhead
Park at Hilltop Community Church, 179 N Huron Ave, Columbus, OH 43204
First Runner Approx 08:31, Sweeper Approx 09:20
Warn people entering the trail.
Text 614-202-2296 (Carl Voellmecke) and 614-578-6430 (Becca Rohner) when course sweeper makes final pass.
Cheer and call 911 for medical issues. Instruct 911 that you are at 179 N Huron Ave, Columbus, OH 43204.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

08:00 TBD: Camp Chase Trail - Sylvan Crossing apartments across from the Summer Jam West Mural
Park at Jones Lumber & Millwork Company: 57 N Sylvan Ave, Columbus, OH 43204
First Runner Approx 08:35, Sweeper Approx 09:10
Warn people entering the trail.
Text 614-202-2296 (Carl Voellmecke) and 614-578-6430 (Becca Rohner) when course sweeper makes final pass.
Cheer and call 911 for medical issues. Instruct 911 that you are at 35 Derrer Rd, Columbus, OH 43204.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.
Set up discrete aid station with water and first aid kit for participants that need special assistance.
Break down aid station when course sweepers pass.

08:00 TBD: Camp Chase Trail Sign by Retention Pond (Wilson Road Park East Trailhead)
Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.
First Runner Approx 08:36, Sweeper Approx 09:05
Instruct westbound people to turn left at the next turn, photographer ahead.
Instruct northbound people to turn right.
Text 614-202-2296 (Carl Voellmecke) and 614-578-6430 (Becca Rohner) when course sweeper makes final pass.
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

Be AT your positions at the times specified above until the sweeper passes.

Photographer Medium Priority

July 6, 2024

Details

As a Race Photographer, please note that this is an uncompensated volunteer position. You'll be responsible for capturing the excitement and energy of the Hilltop U.S.A. 5K fundraising race through photographs as a volunteer.

We'll have one Race Photographer stationed at the retention pond area of Wilson Road Park, which is one of the most scenic parts of the trail. This photographer will be responsible for capturing the natural beauty of the area and the participants as they make their way through the course.

The other Race Photographer(s) will be stationed at Glenwood United Methodist Church and will photograph the pre-race expo and finish line area. These photographers will be responsible for capturing the excitement and energy of the participants as they prepare for the race and cross the finish line.

Your shift will start at 08:00 am at your assigned location. You'll need to check in with the Race Photographer Coordinator, who will provide you with any necessary instructions or equipment.

As a Race Photographer, you'll need to have your own camera equipment, including a digital camera with a high-resolution lens. You'll need to be able to move around quickly and discreetly to capture candid shots of the participants.

Your photos will be used to promote future Hilltop U.S.A. 5K fundraising races, and they may be used in marketing materials and on social media. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Please note that we'll provide an uplink to OneDrive for Race Photographers to upload their photos. Carl Voellmecke will provide the uplink, and you'll need to follow the instructions provided by the Race Photographer Coordinator to access and upload your photos.

We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success, and your photos will be an important part of promoting future races and generating excitement among participants and supporters!

Race Director Low Priority

July 6, 2024

This volunteer task is full.

Details

You are free to roam the Expo and make sure everything is in order.

Location

Park at 05:30 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204 Note: You can use the Glenwood back parking lot if you are setting up a booth.

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Expo Director Low Priority

July 6, 2024

This volunteer task is full.

Details

You are free to roam the Expo and make sure everything is in order.

Location

Park at 05:30 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204 Note: You can use the Glenwood back parking lot if you are setting up a booth.

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Event Emcee Low Priority

July 6, 2024

This volunteer task is full.

Details

This is an uncompensated volunteer position that will host the event and make all announcements prior to the start of the race and to announce the race awards.

Location

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

The volunteer shirts are Red and the Race Shirts are Blue - the printing is otherwise identical. Please wear the Red shirt so people know you are an event representative.

LEAD Registration/Packet Pickup & Medal Distribution Low Priority

July 6, 2024

This volunteer task is full.

Details

Be the heart of race day by volunteering for Registration/ Packet Pickup and then cheer the participants in at Medal Distribution!

Registration/Packet Pickup & Medal Distribution duties may include:

- Welcoming participants to the event (Race Ambassador)
- Assigning bib numbers to participants
- Handing out packets to participants
- Organizing/handing out event shirts
- Answering questions about the event
- Providing directions to restrooms
- Unwrapping medals
- Distribution of medals to participants
- Removal of debris from area
- Smiles and high fives

Standing for long periods of time is required.

Location

Park at 06:00 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Proceed to the finish line tables to hand out post-race Medals, Food & Drinks.

LEAD Aid Station Low Priority

July 6, 2024

This volunteer task is full.

Details

Keep the runners and walkers hydrated by volunteering at Wilson Road Park. This would be great for small groups or a family!

Aid station volunteer duties may include:

- Filling water cups
- Cheering and encouraging runners
- Handing out water cups to passing runners
- Cleaning up and breaking down the area after the last runners passes by

This position may require some moderate lifting up to 40 lbs, and you will likely get a bit wet so wear old shoes and clothing that can take a little bit of water.

Location

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Assist with Expo setup as needed.

At 07:45 AM, proceed to the aid station at Wilson Road Park, 275 S Wilson Road, Columbus, OH 43204

Floater Volunteer Low Priority

At least 3 more volunteers needed.

Details

Floater volunteers would need to be available on race day to fill in where needed, or if a volunteer is not able to make it on race day.

You will be required to be at the race by no later than 7am and be ready to fill in where needed.

Location

Glenwood Methodist Church, 2833 Valleyview Dr Col 43024

Volunteer Coordinator Low Priority

No volunteer spots remaining.

This volunteer task is full.

Details

Floater volunteers would need to be available on race day to fill in where needed, or if a volunteer is not able to make it on race day.

You will be required to be at the race by no later than 7am and be ready to fill in where needed.

Location

Glenwood Methodist Church, 2833 Valleyview Dr Col 43024

Safety Coordinator Low Priority

No volunteer spots remaining.

This volunteer task is full.

Details

Monitors the WhatsApp group chat and coordinates with emergency services and the race director.

Location

Glenwood Methodist Church, 2833 Valleyview Dr Col 43024

LEAD Course Sweeper Low Priority

At least 1 more volunteer needed.

Details

The Lead Course Sweeper (LCS) is responsible for the safety and coordination of all Course Sweepers (CS). The main focus is ensuring that injured runners receive timely care. As LCS, you will carry a cell phone and a course map with road access points, maintaining a clear understanding of the course layout.

In emergencies, call 911 first, then message the designated WhatsApp group to notify the Safety Coordinator and team. Stay with the final runner and match their pace. If the last runner cannot finish, stay with them and direct other CS to proceed to the next runner.

Your arrival at aid stations indicates all participants have passed, allowing volunteers to begin closing. This also applies to the finish line. You should know the course layout, aid stations, and key access points.

Motivating and reassuring runners is crucial. Approach each runner with empathy and adjust your pace to their comfort level. Some prefer space, while others appreciate company. Provide information about upcoming aid stations, course elevation, or other details runners might ask for.

Ideal candidates have experience in race events or similar roles, physical fitness to maintain pace and manage emergencies, and strong communication skills for coordination and support.

Location

Glenwood Methodist Church, 2833 Valleyview Dr Col 43024

Flag Coordinator Low Priority

At least 1 more volunteer needed.

Details

Here's the Flag Coordinator role description with the addition of flag installations at Wilson Road Park to mark course turns:

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The Flag Coordinator is responsible for adding a patriotic touch to the Hilltop USA 5K by preparing and installing flags along the race route. This role involves pre-installing holes for large flags on Hague Avenue and placing mini flags on race day, including new flag installations at Wilson Road Park to mark course turns.

Before the race, the Flag Coordinator collaborates with race organizers to pre-install holes for large flags on Hague Avenue, ensuring proper placement and maintaining safety standards. It's important to avoid blocking runners near the start line, where the crowd is typically dense.

On race day, the Flag Coordinator installs mini flags at designated points along the course. This year, mini flags will also mark course turns at Wilson Road Park, which can be done by the person responsible for chalking the path. The setup should be completed before the race begins to avoid disrupting runners and race operations.

Ideal candidates for this role are organized, reliable, and able to work efficiently in outdoor environments. Attention to detail and good time management are crucial, as the flags must be in place before the race starts. A sense of patriotism and enthusiasm for community events adds to the role's success.

Location

Glenwood Methodist Church, 2833 Valleyview Dr Col 43024

Race Info Donate Refund Policy
Results Volunteer Photos
Participant Tracking Group/Teams

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